Getting Things Done (GTD)
Interrupted tasks are better remembered than completed ones
- Stop coding halfway while having a good streak, and come back another day
Work Clean (Mise-en-place)
- Always turn up early, greet the day
- Calculate Meeze point
- Optimal number of Actions done per day
- Optimize the workplace:
- Put pens etc near dominant hand, not so important things within arms reach. This is to prevent hands from crossing over, reducing friction.
- Think about all the pain points, and think about how to automate them.
- Make checklists for recurring tasks. Checklists are immutable, unlike task lists.
- Difference between immersive time and process time
- The first minutes matter more than the last
- process time sometimes has more value
- Assign a block of 30min in the morning for process time, then alternate between immersive and process time
- Clean as you go
- Remove distractions from workplace
- Close emails etc as you go
- Email mark and sweep process:
- Look through once, flagging and marking all as read
- Revisit flagged ones, take action if any
- Unflag when done
- Slow down to move faster
- Deliberately slow down to access quality velocity
- Maintain some forward momentum
- Aim to finish/keep the finish in mind
- Do effort estimates, and try to keep tasks small, so that they’re completable in shorter bursts
- Clock in time, take deliberate breaks in between, weigh the value of a pause in between work
Building a Second Brain
Capture anything that comes to mind, and process them later on.
After collecting snippets, process them in what is called layers:
- opening the notes app to add images, text, links or other information
- boldfacing the key sentences in a note
- highlighting the most important sentences that you boldfaced.
- summarizing the note in your own words - in a sentence, image or diagram
- creating a blog post, tweet storm, video, podcast, or other expressions from what’s learnt
Not all snippets require all layers of processing.
- Capture any information that resonates with you
- Add other layers whenever the urge strikes
- Move insights from images into text
- Separate capturing from the following phases
Organize for actionability rather than meaning.
- Project-related notes are the most actionable. These include tasks that are to be completed, and any information directly related to these tasks.
- Notes about areas of responsibility come next, e.g. school, work.
- Resource notes include selected passages or complete contents of articles and books on any topic that are of special interest.
- Archives get the least follow-up.